Frequently Asked Questions
When is the next Night to Shine event?
February 7th, 2020 from 6-9pm
Where is the event being hosted?
Mt. Olivet Baptist Church 17800 SW Kinnaman Rd.
Aloha, OR 97078
Will food be served at the event?
Yes. We are working with a local caterer to have delicious, allergy friendly food available for guests, parents, and caregivers.
Who can I contact if I have questions or concerns before the event?
Please email firstname.lastname@example.org or text or call Deanie Whittemore at 503-567-9157.
What volunteer roles are available?
KARAOKE & ACTIVITIES TEAM: Set up and participate in any additional activities, including karaoke, with the guests. Encourage them and maintain a fun atmosphere.
BUDDY TEAM: (This is where we need the most volunteers.) Accompany and assist your assigned guest throughout the evening. Provide companionship, have dinner, engage with them in conversation, dance, visit all the fun areas like the photo booth, karaoke, sparkle & shine, and classic car rides. Your job is to have fun and make it a special night for your guest. We recommend volunteer buddies be at least 16 years old.
COAT CHECK TEAM: Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.
CROWNS & TIARAS: Assembling and organizing the crowns & tiaras at a designated time. Assist buddies in obtaining a crown or tiara for their guest before the crowning ceremony that evening.
DECORATING TEAM: Assist in decorating and creating a magical space prior to the prom night. If you would like to attend the prom we will move you to the floater team (or team of your choice) for that evening.
FLOATER TEAM: Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.
FLOWER TEAM: Assist with the assembly and setup of corsages and boutonnieres that evening. Help guests select and pin on their flowers.
FOOD SERVICE TEAM: Assist with the setup of food and beverages in the main event space and Respite Room (for parents, caretakers or family members), refill food warmers, drinks and snacks throughout the evening. Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies).
GIFT TAKEAWAY TEAM: Help assemble swag bags at designated time. Manage gifts and help each guest collect their bags to take home at the end of the evening..
GUEST & VOLUNTEER REGISTRATION TEAM: Warmly greet guests & volunteers, sign them in, give them their name tag or lanyard, answer any questions they may have and direct them to the next area.
PARKING & TRANSPORTATION TEAM: Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes. Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event.
RED CARPET/PAPARAZZI TEAM: Take photographs and treat honored guests like celebrities and VIPs on the red carpet. Manage flow and traffic and cheer them on to make them feel welcomed.
RESPITE ROOM TEAM: Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.
SECURITY & SAFETY TEAM: Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.
SENSORY TEAM: Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time to help reduce stress and anxiety for the honored guests.
SET-UP TEAM: Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need.
SOCIAL MEDIA PHOTOGRAPHER: Take high quality photos and short videos for your church’s social media pages. Content guidelines will be the same as the professional photography team. For best quality, please shoot video horizontally. Please use official Night to Shine hashtags.
SPARKLE & SHINE & SHOESHINE TEAM: Welcome each guest to a station for some “Sparkle & Shine” or to a seat for a shoe shine. Chat with them while you pamper them and make them feel special.
TEAR DOWN TEAM: Take down decorations, tables, chairs, etc. and clean up the event space.